Run every co-ownership from one place
Accounting, meetings, documents, owner communication and legal follow-up. Everything a property manager needs, in one clear platform built for Belgian co-ownership.
No commitment. We'll keep you posted about the launch.
Everything to manage your buildings
From the accounting to the general assembly, Syndicbase brings the full management of a co-ownership together in one workspace.
Accounting
Full co-ownership accounting, without the spreadsheets.
The accounting of a co-ownership has its own rules. Syndicbase is built around them, so your journals, provisions, funds and settlements stay consistent and ready for inspection throughout the year. Our bookkeeping system is also built entirely in-house by Syndicbase, which gives us full control and lets us make everything as efficient as possible.
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Communication & mailings
Reach every owner, by email or on paper.
Owners expect timely, clear communication. Syndicbase lets you write once and send to the right people, digitally or as physical post, each in their own language.
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Meetings & minutes
From convocation to signed minutes, in one flow.
The general assembly is where decisions are made and disputes are avoided. Syndicbase helps you prepare the agenda, run the meeting and produce minutes that hold up.
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Other features
Buildings & units
Manage buildings, units, shares and distribution keys with a clear structure per co-ownership.
Learn moreOwners, tenants & suppliers
One central address book for every party, with contact details and communication preferences.
Learn moreCODA & Peppol
Import bank statements via CODA and have supplier invoices read automatically or arrive via Peppol, without retyping.
Learn moreDocuments
A document archive per building, where you decide which owner sees which document.
Learn moreContracts, loans & insurance
Manage maintenance contracts, loans, leases and insurance cases with full follow-up.
Learn moreTask system
Share follow-up work with reusable checklists, linked to the right owner, invoice or email.
Learn moreMail client & calendar
Connect your Gmail or Outlook and work from your real mailbox and calendar, with everything linked to your buildings and owners.
Learn moreTemplates
Design your own letters, emails, reports and contracts with data that fills itself in, and reuse them endlessly.
Learn moreNotifications
Due dates, new invoices, tasks and messages: you're alerted in time so nothing is left behind.
Learn moreNotary information
When a unit is sold, hand the legally required information to the notary, without the digging.
Learn moreFully adaptable
Tune your workspace, languages, accounting and dashboard to the way your office works.
Learn moreAnd much more
Join the waitlistWhat sets Syndicbase apart
Everything you expect from management software is here. These are the things that take it a step further.
Send to everyone in seconds
Write a message once and send it personalized to every owner at the same time. By email or as a real letter, standard or registered, with the cost shown upfront.
One owner account for every unit
Owners manage all their units from a single portal, including units in buildings run by different property managers. Everything in one clear place.
Every owner in their own language
Documents and messages in Dutch, French, German or English, automatically matched to each owner's language.
Translate anything in one click
Automatically translate your emails, letters, descriptions and templates into Dutch, French, German or English, without translating a word yourself.
Independent, and it stays that way
Syndicbase is a fully independent company, with no outside shareholders. So your management software is never in the hands of a big player or a company from your own sector.
Built by syndici, for syndici
Syndicbase is made by property managers themselves. Every feature is designed from the daily reality of managing, exactly the way you need it.
Security that puts you at ease
Your data and your owners' data are safe. Here is how we handle it.
Your data stays in Europe
Everything is hosted within the European Union, in line with the GDPR. No detour via servers on the other side of the world.
Walled off per co-ownership
Each association's data lives behind strict walls at the database level. One co-ownership can never reach another's data.
Encrypted, in transit and at rest
Your data is sent encrypted and stored encrypted, unreadable to outsiders whether on the way or on the server.
Secure sign-in with two-factor
Protect accounts with an extra verification step at login, so a password alone is never enough to get in.
Mailboxes via the official sign-in
We never store your email password. You connect mailboxes through the secure sign-in of Google and Microsoft, revocable at any time.
Documents kept safe
Your documents are stored encrypted and backed up automatically, so they stay safe and shielded from the outside world.
Frequently asked questions
The answers to the questions we get asked most.
